Accounts Payable Specialist / AR (Wine Jobs: Management & Administration)

  Don Sebastiani & Sons

  Sonoma, California

Voted one of the North Bay Business Journal’s Best Places to Work, Don Sebastiani & Sons is a winery in Napa with headquarters in Sonoma. We are looking for an Accounts Payable/AR specialist to complement our team in our Sonoma office.

We offer competitive salary and flexible schedules as well as a comprehensive benefits package which includes medical, dental, vision, 401(k), paid time off, paid holidays, and wine discounts. 

Position Summary:
The Accounts Payable/Receivable Specialist is responsible for all aspects of the accounts payable cycle. This position supports related accounting activities and Accounts Receivable functions. This position requires assisting in the daily operations of the Finance department and upholding the integrity and confidentiality.

Primary Duties and Responsibilities:
•  Responsible for Accounts Payable weekly cycle;
•  Receiving and organizing incoming vendor invoices from multiple channels;
•  Distribution of vendor invoices to company managers for review and approval;
•  Entry of approved and coded invoices into accounting software;
•  Prepares weekly check run under the spending levels directed;
•  Assists with the administration of the company expense report system, ExpenseWire, and processes all expense reports for payment;
•  Reviews vendor statements and verifies receipt of all invoices;
•  Manage and maintain vendor W-9 forms;
•  Annual processing and distribution of 1099 forms.
•  Assist with Accounts Receivable 
•  Processing credit memos associated with promotions, programs, samples as needed;
•  Review customer accounts for accuracy; 
•  Posts revenues by verifying and entering transactions form lock box and processing local deposits;
•  Oversees maintenance of accounts receivable files and records.
•  Maintains compliance with company policies and procedures as well as all state and federal laws. 
•  Works successfully as part of a team and is responsible for developing and maintaining strong working relationships with co-workers.
•  Attends staff meetings and training; and performs general office tasks as required. 
•  Performs special assignments, projects, and other duties as required.

Education/Experience/Skills:
•  Associates Degree (A.A.) or equivalent education;
•  Basic Accounting knowledge;
•  Proficient in computers with emphasis in Microsoft Office, including Excel, PowerPoint and Outlook; 
•  Microsoft Dynamics Navision experience highly desired;
•  10-Key by touch;
•  Ability to discreetly handle highly confidential information and to maintain confidentiality of same;
•  Attention to detail and excellent problem-solving, time-management and organizations skills; must be able to prioritize workload and multi-task;
•  Professional, efficient and detail-oriented;
•  Must have initiative, enthusiasm, be self-motivation and work well with others.

Requirements:
•  Requires ability to use up to 25 pounds of force occasionally and/or up to 20 pounds of force frequently and/or 10 pounds continuously to move objects;
•  Requires ability to walk, stand and sit, sometimes for prolonged periods of time;
•  Requires sufficient good health to properly discharge duties.

Don Sebastiani & Sons provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Don Sebastiani & Sons complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Don Sebastiani & Sons expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Don Sebastiani & Sons' employees to perform their job duties may result in discipline up to and including discharge.