Human Resources Administrative Assistant (Wine Jobs: Management & Administration)

Full Time

  Frogs Leap Winery

  Rutherford, California

Frog’s Leap Winery is a family owned and operated winery in the heart of the Napa Valley. In our 35 years of operation we have maintained a consistent commitment to producing wines of great quality and have dedicated ourselves to socially and environmentally responsible growing, winemaking and business practices. We offer a joyful, open and team–oriented work environment.

We are seeking a new team member! Under the supervision of the Chief Financial Officer and guidance and support of the General Manager, President and Management team, this organized individual performs a wide variety of support activities in employment, compensation, payroll, unemployment, insurance, benefits, employee relations, workers' compensation, training and related areas. This person will prepare and maintain employee human resources files, records, and information. They will process departmental forms, records and documents. This person may be involved with employment applicants for nonexempt positions, including reference screening and background checks. Conducts employee orientation. Provides translation services. Operates with Frog’s Leap mission driven spirit and with commitment and respect for our employees.

Core Functions:

1. Respond to employee benefit questions, including, but not limited to: health, vision, dental, 401k, and vacation benefits, resolve problems regarding access to benefits.
2. Interpret HR policies, counseling employees concerning work related problems, provide assistance to line management regarding employee relations practices.
3. Ensure good legal standing and compliance with all state and federal regulations pertaining to employee rights – including documentation and supervisor training.
4. Prepare and maintain Human Resources and employee benefits data, reports and files, conduct census reports, compensation reviews, and maintain internal tracking.
5. Process bi-weekly payroll.
6. Assist with general administrative duties: faxing, copying, mailing, maintaining general and staff calendars.
7. Ensure a safe and comfortable work environment for office personnel prepare, file and record accident reports.
8. Administration of workers' compensation claims.
9. Respond to unsolicited résumé offerings and maintain a file of persons interested.
10. Assist in hiring process and conduct new hire orientations
11. Organize, maintain and update FL employee handbook
12. Provide translation services Spanish-English/ English-Spanish


Qualifications: Higher education degree, one to four years of administrative experience and a strong work ethic are required. Strong organizational, problem-solving, and analytical skills along with the ability to manage multiple priorities are required. Ability to speak, read, write and understand both English and Spanish. Proficiency in Word and Excel is essential. Experience with Paycom, AgCode and experience inside an agricultural business or winery is desired.

Compensation and Benefits: Frog's Leap Winery offers a competitive compensation and benefits package including comprehensive medical benefits and 401(K) matching. Total compensation is DOE.

Disclaimer: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member will regularly be required to: Work in many environments including but not limited to vineyards/farming, manufacturing, office and customer-facing all with distracting conditions; Move about facility and stand for long periods of time; Sit for long periods of time; Lift and carry up to 40 pounds; Must have regular and predictable attendance; Valid and insurable Driver’s License.

How To Apply

Please send a resume and cover letter describing your administrative experience and desire to work for Frog's Leap Winery

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