Operations Coordinator (Wine Jobs: Management & Administration)

Full Time


  Rutherford, California

Job Summary

Essential Duties and Responsibilities: 

1. Inventory Management and Reconciliation (40%)
  • Creates new SKUs including price and cost details
  • Updates and communicates costing and/or pricing changes with existing SKUs
  • Maintains pricing table for all SKUs and sales channels
  • Records bottling transactions
  • Processes and track warehouse and store transfers of inventory
  • Processes rework activity of cased goods performed at warehouse
  • Reconciles cased goods to physical counts for multiple locations
  • Records cost of goods sold by sales channel for all channels
  • Calculates shrinkage for multiple store and warehouse locations
  • Communicates results and variances to various department managers
  • Collaborates with various departments to improve accuracy of counts
2. Sales Order Entry (25%)
  • Processes sales orders for domestic and export accounts
  • Confirms pricing on purchase orders, communicate and resolve any variances
  • Prepare monthly shipment reports for compliance team
  • Prepares and distributes daily sales reports
  • Coordinate truck schedules with carriers as needed
  • Processes wine orders between internal warehouses, direct businesses
3. Accounts Receivable (20%)
  • Processes domestic and international invoices and accounts receivable
  • Makes collection calls, following up for all domestic and export accounts.
  • Prepares bank deposits and posts to general ledger system.
  • Communicates (via phone and email) with sales force and brokers.
  • Processes intercompany and bulk wine billings.
  • Proposes and prepares credit memos, researches and resolves short pays
  • Distributes A/R aging reports to sales reps.
4. Allocations (10%)
  • Establishes wine allocations for various sales channels
  • Processes adjustments as needed
  • Ties out allocation balances to inventory on hand
5. Special Projects as needed (5%)
  • Backs up accounts payable
  • Year end audit support

Supervisory Responsibilities: NA

Job Requirements: (Please indicate the minimum required.)

Education/Experience: Bachelor degree in Accounting or Business Management and/or two years related experience.

Knowledge, Skills & Abilities:  

  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Accuracy - Ability to perform work accurately and thoroughly.
  • Business Acumen - Ability to grasp and understand business concepts and issues.
  • Communication, Oral & written  - Ability to communicate effectively with others using the spoken word and in writing clearly and concisely.
  • Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
  • Reliability - The trait of being dependable and trustworthy.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Physical Demands:

  • N (Not Applicable) - Activity is not applicable to this occupation
  • O (Occasionally) - Occupation requires this activity up to 33% of the time (0-2.5+hrs/day)
  • F (Frequently) - Occupation requires this activity from 33% - 66% of the time (2.5-5.5+ hrs/day)
  • C (Constantly) - Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Stand – F, Walk – F, Sit – F, Handling/Fingering – F, Reaching Outward – O, Reaching Above Shoulder – O, Climb – O, Crawl – N, Squat or Kneel –O, Bend – O, Working at the computer - F


  • 10 lbs or Less, O
  • 11 – 20 lbs, O
  • 21 – 50 lbs, O
  • 51 – 100 lbs, N
  • Over 100 lbs, N


  • 12 lbs or Less, O
  • 13-25 lbs, O
  • 26-40 lbs, O
  • 41-100 lbs, N

Other Physical Requirements

  • Vision (Near, Distance)
  • Sense of Sound
  • Sense of Touch

How To Apply


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