Event Coordinator (Wine Jobs: Management & Administration)

Full Time

  Chimney Rock Winery

  Napa, California

Chimney Rock Winery is seeking a dynamic candidate to join our team as Event Coordinator. Reporting to the Sr. Events Manager, the Event Coordinator will provide hands-on day-to-day coordination of on-site sales and event hosting for all revenue-producing business-to-business events, as well as assistance with a variety of marketing events (Wine Club events, Trade events, Hospitality events, and internal meetings/events). This is an exciting opportunity to represent one of the premier wineries in Napa Valley's Stags Leap District!

Position Responsibilities:
•  Conduct tours, tastings and private events in a professional and informative manner, presenting a compelling story of the Terlato family, winery and wine portfolio that results in fans of our winery, new wine sales and wine club memberships.
•  Deliver beyond-expectation customer service experience. 
•  Serve as the face of events; support and schedule Special Events Staff, to include servers, assistants and contractors/vendors, ensuring that each is a reflection of our brand standard.
•  Secure all event deliverables: vendors, and materials necessary to produce the Event, to include Catering, Floral, Entertainment, Rentals, Delivery, Setup/Breakdown, etc.
•  Maintain general event and catering supplies and inventory.
•  Support achievement of department budget, sales goals, and projections and provide monthly budget analysis reports to management.
•  Develop and actively manage vendor relationships to ensure best available resources within defined budget.
•  Make follow up calls, send survey emails, and thank you notes after each event.
•  Assist in new Program Development and execution of ideas, including informing and/or educating all staff on new programs being implemented.

Additional Responsibilities:
•  Assistance with Wine Club events (release receptions, harvest dinner, blending event, etc.)
•  Special projects as requested (i.e. In-House events such as Harvest and Holiday Dinners).
•  Attending Association, Concierge, and Networking Meetings as the winery representative.

Performance Measures:
•  Events measured by achievement of objectives (revenue and profit goals)
•  Comply with internal business practices, to include accounting and recordkeeping
•  Timeliness and thoroughness of work
•  Attention to detail
•  Customer service satisfaction (internal and external)

Professional Qualifications:
•  Bachelor’s Degree or equivalent experience (at least 3 years in a similar position)
•  Relationship management experience highly desired
•  Advanced PC skills (Outlook, Word, Excel and PowerPoint);
•  Proficiency in Caterease Event Planning software a plus 

Personal Skills and Competencies:
•  High level of professionalism, customer service skills; demonstrable passion for service and wine
•  Strong interpersonal skills
•  A self-starter who works well independently and in groups
•  Ability to multi-task in a fast-paced environment
•  Strong oral and written communications skills
•  Ability to carry out responsibilities with little day to day supervision
•  Ability to organize and prioritize work
•  Able to lift and carry up to 45 pounds on a regular basis
•  Schedule flexibility (weekend and evening availability required) 


Chimney Rock Winery is part of the Terlato Wine Group, our parent company comprising several businesses specializing in the marketing and production of exceptional wines. Owned and operated by the Terlato family for four generations, the Group also includes the family’s winery investments and partnerships in some of the world’s most esteemed wine regions including: Napa Valley; Sonoma County; Sta. Rita Hills in Santa Barbara County; Victoria, Australia; France's Rhône Valley and Montalcino, Italy.

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