Administrative/Operations Assistant (Wine Jobs: Management & Administration)

Full Time

  Huneeus Vintners

  Napa, California

This is a phenomenal opportunity to join a highly regarded, luxury focused, and family owned wine organization located in downtown Napa!! Huneeus Vintners is positioned to experience substantial growth and it is a unique time to join a vibrant and nimble team. Are you a creative problem solver who likes to think outside of the box? Do you enjoy new challenges that push you to grow and learn constantly? Do you question the status quo, and create efficiencies to create order? This may be the organization and environment for you!!

This role will assist with executive support for ownership and senior management as well as office management duties. Primary responsibility would include assistance with Owner’s business, as well as activities outside the organization. Secondary responsibility supporting the Chief Operations Officer (COO), VP of Sales and General Managers on an as needed basis.


•  Assist Ownership with appointments, travel and event coordination outside the organization.
•  Coordinating business travel arrangements, ensuring the highest level of cost effectiveness
•  Schedule VIP visits, tours and meetings.
•  Assist with office organization.
•  Serve as primary administrative support and a key communication link between the COO and internal and external parties (including the senior staff, customers and contractors).
•  Coordinate meetings with internal and external parties, including phone conferences.
•  Preparing correspondence, reports and other documents including PowerPoint presentations as needed.
•  Attending, taking minutes and action items for, departmental meetings


•  Efficient
•  Discrete
•  Flexible
•  Self-motivated
•  Organized
•  Proactive
•  Excellent communicator


•  Proficiency with MS Office, Outlook, PowerPoint, etc.
•  3+ years of business experience, preferably in an administrative assistant or related position in the wine industry
•  Excellent attention to detail, multi-tasking ability, and organization skills
•  Outstanding interpersonal / communication skills
•  The qualified candidate must possess strong problem-solving and analytical skills; demonstrate accuracy and
attention to detail; can set priorities and meet deadlines; and possess flexibility and the ability to manage
constantly changing priorities with enthusiasm.
•  They must be able to take initiative and work independently.
•  The ability to understand and accurately follow written and verbal instructions is required.
•  Foreign language skills highly valued


•  Flexibility to sit for long periods of time to frequent movement throughout the building
•  Many interruptions both by phone and in person, requiring flexibility to change tasks at any given time
•  Must be able to work in downtown Napa office 

*** This job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. **

MORE ABOUT HUNEEUS VINTNERS: Spanning generations and hemispheres, the fine wines of Huneeus Vintners reflect a sense of place and a passion for excellence. After years of running global wine companies, father and son, Agustin Huneeus and Agustin Francisco Huneeus, teamed up in 2005 to establish a portfolio of wines that represent the finest vineyard estates, appellations and wines in both North and South America.

More than just extraordinary winemakers, the team has a unique talent for discovering gems with great potential and turning them into powerhouse brands. Today, the critically-acclaimed wines and estates include Quintessa, Flowers, Faust and Illumination. It takes generations of focus, passion and determination to build some of the greatest wine brands in the world.

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