Maintenance & Engineering Intern (Wine Jobs: Management & Administration)

Job Description

Responsible for performing professional accounting and reporting functions for Sonoma-Cutrer Vineyards.  Coordinates with all levels of management, within and outside of the company, to gather, record, summarize, and report financial plans, budgets, forecasts and actual results. Interfaces with the finance team and cost center managers and responds to requests for financial data and reports. Organizes information from a variety of sources to support reporting and analysis. Provides support to other financial staff members including the Payroll Time Keeper function as requested.

General Accounting (35%)

o    Perform all sales invoicing and accounts receivable activity for bulk wine, grape, and miscellaneous sales including generating invoices, preparing journal entries, reporting, tracking and accounts reconciliations.
o    Administer, monitor, and record Purchase Card, VISA , and  AMEX  Programs.
o    Record, monitor, clear and reconcile all local bank account activity.
o    Perform all state retail sales and use tax activity including journal entry preparation and tax return preparation, filing, and payment, and account reconciliation activities.
o    Prepare other related journal entries and account analysis and reconciliation activities as directed.
Cost Center Reporting (25%)
o    Prepares all department cost center spending reporting including posted transaction and budget/forecast variance reports. Research and report on spending details as directed.
o    Prepare related journal entries as directed.
o    Support preparation all cost center budgets and projections and related reporting and reconciliation activities.
o    Track and record external warehouse and energy costs activity. Support budgets, projections, and analysis activities as directed.
Accounts Payable (20%)
o    Monitor A/P activities including monitoring of vendor invoice processing and payment, directing invoices to the appropriate individual for coding and approval, research and respond to vendor inquiries.
o    Submit, code and approve vendor invoices as required.

Capital (10%)
o    Report and monitor capital spending activity and prepare budget & projections variance reports. Analyze spending activity as directed.
o    Support the capital asset physical inventory process
Payroll and Time Keeping (10%)
o    Provide backup responsibilities for hourly payroll processes and activities, including labor time recording, review and management approval of worked time, processing time off requests, time card preparation and approval, and pay check processing activities.
o    Prepare and distribute all month end detailed department labor reports and budget/forecast labor variance reports. Prepare ad hoc labor reports and related journal entries as requested.
o    Support labor budgets, projections, and analysis activities as directed.

Must Requirements:

o    Bachelor’s degree with a concentration in business, finance and /or accounting.
o    Demonstrated ability to independently prepare financial reports with accuracy and within an established time frame.
o    Ability to independently plan, prioritize, and execute multiple diverse work projects within the department.
o    Strong interpersonal skills with a demonstrated ability to develop and maintain effective working relationships with all levels of internal and external contacts.
o    Personal honesty and integrity.
o    Excellent oral and written communication skills, with the ability to clearly discuss business issues and translate into financial and strategic implications and action plans.
o    In-depth understanding of and experience with personal and mainframe computer applications in finance/administration environments, including Microsoft Excel, PowerPoint, and SAP, or equivalent ERP system.
o    Committed self starter with ability to work a flexible schedule to meet deadlines.  

Required Experience & Education

Education: College/University (Bachelors or Equivalent); Bachelor’s degree with a concentration in business, finance and /or accounting.

Experience: 3 years of relevant finance and/or accounting experience.