Accounts Payable Specialist (Wine Jobs: Management & Administration)

Full Time

  Don Sebastiani & Sons

  Sonoma, California

Department: Finance/Accounting

Reports to: Accounting Manager

Location: Sonoma, CA

Position Summary

Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

Essential Duties & Responsibilities

  • Verifies, codes (non-PO generated), and posts all invoices into the system.
  • Completes weekly check runs and maintains accounts payable files and records.
  • Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement.
  • Responds to vendor and employee inquiries regarding invoices and expenses.
  • Reviews vendor statements and verifies receipt of all invoices.
  • Sets up and maintains AP filing.
  • Assists with preparation of 1099’s.
  • Assists with preparation of sales tax return.
  • Assists with the administration of the company expense report system, ExpenseWire, and processes all expense reports for payment.
  • Maintains compliance with all DSS policies, procedures and requirements, as well as all State and Federal laws.
  • Works successfully as part of a team and is responsible for developing then maintaining strong working relationships with co-workers.
  • Actively maintains a clean, orderly and safe work area and all employee common areas. Follows all safety rules.
  • Performs special assignments, projects, and other duties as required.

Education/Experience/Skills

  • Associates degree (A.A.) or equivalent, two plus years’ related experience, or equivalent combination of education and experience.
  • Proficient in Word, Excel, Outlook, Microsoft Windows operating system. Experience with or ability to learn MS NAV, ExpenseWire, and KwikTag
  • 10-key by touch
  • Demonstrated ability to calculate figures and amounts
  • General accounting (general ledger) knowledge; understanding how accounts payable and general ledger tie together; understanding of month and year end close procedures
  • Ability to understand and follow written and verbal instructions
  • Must be able to speak, read, write and understand English
  • Ability to multi task in a high volume environment

In closing: DSS offers a competitive salary as well as a comprehensive benefits package including a choice of Traditional HMO Health Plans or High Deductible Health Plans paired with a generous employer funded Health Savings Account along with Dental and Vision benefits. Other offerings include Flexible Spending Accounts with Medical and Dependent Care pre-tax benefits (FSA), Life Insurance, Long Term Disability, and an Employee Assistance Program. Additionally we have a 401K and Profit Sharing Plan, paid time off (PTO), paid holidays, wine gifts, wine discounts and fun events throughout the year.

NOTE: DSS complies with all the employment provisions of the Americans with Disabilities Act.

How To Apply

To apply, please email your resume as a Word document along with a cover letter outlining your related experience to

[email protected]

Due to the high volume of resumés, please be sure Accounts Payable Specialist is used in your subject line. Thank you!

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