Accounts Payable Specialist
(Wine Jobs:
Management & Administration)
Full Time
Don Sebastiani & Sons
Sonoma,
California
Department: Finance/Accounting
Reports to: Accounting Manager
Location: Sonoma, CA
Position Summary
Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.
Essential Duties & Responsibilities
- Verifies, codes (non-PO generated), and posts all invoices into the system.
- Completes weekly check runs and maintains accounts payable files and records.
- Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement.
- Responds to vendor and employee inquiries regarding invoices and expenses.
- Reviews vendor statements and verifies receipt of all invoices.
- Sets up and maintains AP filing.
- Assists with preparation of 1099’s.
- Assists with preparation of sales tax return.
- Assists with the administration of the company expense report system, ExpenseWire, and processes all expense reports for payment.
- Maintains compliance with all DSS policies, procedures and requirements, as well as all State and Federal laws.
- Works successfully as part of a team and is responsible for developing then maintaining strong working relationships with co-workers.
- Actively maintains a clean, orderly and safe work area and all employee common areas. Follows all safety rules.
- Performs special assignments, projects, and other duties as required.
Education/Experience/Skills
- Associates degree (A.A.) or equivalent, two plus years’ related experience, or equivalent combination of education and experience.
- Proficient in Word, Excel, Outlook, Microsoft Windows operating system. Experience with or ability to learn MS NAV, ExpenseWire, and KwikTag
- 10-key by touch
- Demonstrated ability to calculate figures and amounts
- General accounting (general ledger) knowledge; understanding how accounts payable and general ledger tie together; understanding of month and year end close procedures
- Ability to understand and follow written and verbal instructions
- Must be able to speak, read, write and understand English
- Ability to multi task in a high volume environment
In closing: DSS offers a competitive salary as well as a comprehensive benefits package including a choice of Traditional HMO Health Plans or High Deductible Health Plans paired with a generous employer funded Health Savings Account along with Dental and Vision benefits. Other offerings include Flexible Spending Accounts with Medical and Dependent Care pre-tax benefits (FSA), Life Insurance, Long Term Disability, and an Employee Assistance Program. Additionally we have a 401K and Profit Sharing Plan, paid time off (PTO), paid holidays, wine gifts, wine discounts and fun events throughout the year.
NOTE: DSS complies with all the employment provisions of the Americans with Disabilities Act.
How To Apply
To apply, please email your resume as a Word document along with a cover letter outlining your related experience to
[email protected]Due to the high volume of resumés, please be sure Accounts Payable Specialist is used in your subject line. Thank you!