Bulk Wine Specialist (Wine Jobs: Wine Retail & Sommelier)

  The Wine Group

  Ripon, California

The Wine Group is one of the top leaders in the wine industry.  As a privately held management-owned company with 14 wineries in California, New York, and Australia, we thrive to win with exceptional people who share our values.  We produce many well-known brands including Franzia, Cupcake, Chloe, Flip Flop, Save Me San Francisco, Insurrection, Concannon, Benziger and Imagery.  We are a successful company looking to employ talented individuals on our team who are self-motivated, positive and energetic.  If this sounds like you, we encourage you to apply!

JOB SUMMARY
The Bulk Wine Specialist is responsible for providing administrative support for Bulk Wine Procurement and Planning, Winemaking staff, Finance and Logistics. Typical duties included day-to-day tracking of inventory, purchase order entry, coordinating wine movements, coordinating and tracking samples, overseeing purchases from inception to delivery ensuring that brokers and vendors deliver product as per agreement. Create and maintain detailed historical files related to Bulk Wine Purchases and Sample Approvals/Rejections.

ESSENTIAL FUNCTIONS

• Create Purchase Orders/Bulk Wine Transactions
• Internal/External PO distribution and archiving
• Oversee and track wine sample requests, internal routing, and approvals
• Oversee the timing and volume of wine deliveries with Logistics
• Resolve document, invoicing and receiving bulk wine issues

OTHER FUNCTIONS

• Manage and distribute bulk wine reports
• Record minutes and action items of Vintage Transition Planning meetings
• Track and record follow-up items related to VTP
• Publish monthly On-Premise Vintage Transition reports for Sales Teams
• Audit Import Container schedule to ensure Bottling Schedule requirements are met
• Other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, mail, etc.
• Other report creation based on Bulk Wine and Logistics data, as needed
• Attend Broker, Vendor or Logistics meetings as required

QUALIFICATIONS

• 1-3 years of experience with administrative/receptionist role
• Must possess advanced keyboard and personal computer skills (Proficient in Word, Excel, Outlook).
• Ability to work under general supervision; must be adept at handling multiple assignments in a timely manner while meeting assignment deadlines
• Expert interpersonal skills, including the ability to listen, resolve problems, deal with unresolved issues, delays and unexpected events, while effectively communicating and maintaining rapport with employees.
• Ability to use discretion and handle sensitive and confidential information
• Excellent organizational & interpersonal skills with attention to detail
• Provide good verbal and written communications to all levels of management, both internally and externally
• Prioritize while able to adapt to changing priorities
• Work independently within set guidelines
• Demonstrated reliability and punctuality, work effectively in team/crew environment, adherence to all safety regulations and operating procedures

PHYSICAL DEMANDS

• Position operates in a professional office environment
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; talk or hear
• Must be able to sit for long periods of time
• Ability to lift 40 pounds

The Wine Group is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

How To Apply