Receptionist – Office Assistant
(Wine Jobs:
Management & Administration)
Full Time
WineDirect
American Canyon,
California
Are you interested in a position in the wine industry? We are seeking an experienced, polished and energetic individual to fill this key support position as well as manage our busy American Canyon, CA office. The ideal candidate will be confident, professional with a positive attitude.
In this role, you will be the key point of contact for our clients, vendors and suppliers. Excellent communication and customer service skills are a must in this highly visible position. You will work directly with our dynamic Executive Assistant to assist in the daily needs of the team as well as manage the day to day needs of the office. Your ability to manage multiple tasks, plan, schedule and coordinate support is a must. You will enhance our team’s effectiveness by providing information support and representing the company. A professional appearance is must, as you will be in front of board members and prospective clients on a regular basis.
Your Responsibilities Include:
- Primary receptionist; assist with coordination of appointment schedule with onsite vendors, clients and general appointments via phone and email in a professional manner
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Processes daily mail
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Uses excellent organization skills to manage workflows and balance shifting priorities
- Order office supplies and maintain office organization
- Assist with organizing office events (1 to 2 per month) and maintain calendar of events
- Help with errands for the team
- Meticulous attention to detail and quality of work as well as superior organizational skills
- Maintains appointment schedule for staff by planning and scheduling meetings, conferences, teleconferences, and travel
- Excellent analytical and problem solving skills
- Protects operations by keeping sensitive information confidential by using discretion and tact
- Ability to manage multiple projects with accuracy and meet deadlines
- Special projects as needed
- Encourage employee participation and engagement – we have fun here
Qualifications:
- 3 years of hands on administrative support experience
- Proficiency in MS Word, MS Excel, MS PowerPoint and MS Outlook
- Team player that can anticipate needs with a sense of humor and adventure
- Reliable transportation
- Ability to lift and move 40 pounds
- Excellent verbal and written communication skills with the ability to communicate articulately in a pleasant manner
- Can-do approach and ability to think quickly on your feet
- Demonstrate business administration knowledge
Benefits and Compensation
We offer competitive medical, dental and vision coverage, life insurance and a 401(k) profit sharing plan.
About Us
We offer a full range of Direct-to-Consumer services to wineries, including ecommerce, point-of-sale, compliance, telesales, and order fulfillment. We have one clear goal, and that determines our focus each and every day – to help our customers Sell More Wine. We do that through a strong culture of innovation and an unwavering focus on delivering the best to our customers. Our employees are friendly, passionate, hard-working, and most of all FUN!
How To Apply
WineDirect is an Equal Opportunity Employer
Compensation is DOE
This position is based in our American Canyon, CA office
Local residents will be considered for this position
